Upload Photograph

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To add a new photograph, you must be registered and logged on to the system. The easiest way to add a photrograph is via the Add Photograph button on a locality page or the detailed mineral page (using the i icon after the mineral on a locality page). Another method is from the navigation header you can click on the "Add/Edit Data" button to begin the process of adding a photograph. This will then bring up the Add/Edit Menu.
Add/Edit Menu
. On this page you click on the "Add a new photo" Button.

To add a photo with the locality information already loaded into the program

  1. Use the Add Photograph option from the locality page.
  2. From Your home page - photography tab - select the "My photo localities" link. This will bring up a listing for all localities in which you have already uploaded photos. Click on the locality link from this report to start the photo upload process.
  3. From the page that shows one of your photographs: Select the "Add similar photo" link. This will add the locality to the photo upload page. In addition it copies over the copyright information from that photograph as well as the "This specimen is in my personal collection" and "I collected this specimen myself" check boxes.
  4. The "Add similar photo" link is also available on your photos in locality, mineral or your home page galleries.



All three types of photographs (mineral, site and other) are added in similar ways. The type of photograph that is selected is determined by clicking on the type of photo in the middle of the second stage.


Adding a photograph is a two step process. First you upload the photograph file. The next entry page is for location, mineral, copyright and scale/miscellaneous information. Programs on the mindat.org server will automatically generate thumbnail pictures and photographs resized for display in the various galleries.


Stage 1

Photo Upload

If you mouse click on the "Browse" button, you can browse your computer's hard drive. Move to the file that you want to upload, and click on that file. When the filename appears in the field left of the "Browse" button. Click on the "Upload" button to upload your mineral photograph file to the MINDAT server.

Possible error messages:

  1. Sorry - Your photo is likely a duplicate of this photograph. If these are not the same photo, either reprocess the photo with a slightly different jpg quality or do a minor crop of photograph.
  2. Sorry - Your photo is not a valid JPEG file

Stage 2

Specific information depending upon the type of photograph:

  1. Mineral Photograph
  2. Site Photograph
  3. Other Photograph



Copyright Options

Add/Edit Menu

Choosing a Licence

Every photograph you take is automatically your copyright, and you get to choose who can use your photo and who cannot. The default policy on mindat.org is for you to simply list your photographs as copyright which restricts other people from using your images without permission. Please be aware, that while you can change the license to a more permissive license, you cannot change it to a more restrictive one.

However, you may wish to allow other people to use your images (for example, if someone wants to use your image in a school report) and choosing the right licence will help make it easier for your images to be used in the way that you want them to be used.

This page lists the difference licence options available and what they allow.

1. Copyrighted to Photographer

The photo and all rights remain with the photographer and the photo cannot be used for any purpose, commercial or otherwise, without the explicit permission of the photographer. These rights usually last until 50 to 70 years after the death of the creator.

By uploading to mindat.org you give specific permission for mindat.org to use your image on its website.


2. Public Domain

The photographer has waived all copyrights related to this image and has released it into the public domain. As such it can be used freely by anyone for any purpose, commercial or otherwise.


3. Creative Commons Attribution Licence

You specifically grant people the right to share and distribute your image or derivative versions of it for commercial or non-commercial use - as long as the original image is attributed to you, the copyright owner of the image.

Click here to read more about this licence


4. Creative Commons Non-commercial Share Alike

You specifically grant people the right to share and distribute your image or derivative versions of it for non-commercial use only - as long as the original image is attributed to you, the copyright owner of the image. Any derivative versions of your image must also be distributed under a similar licence.

Click here to read more about this licence


5. Creative Commons Non-commercial No Derivatives

You specifically grant people the right to share and distribute your image for non-commercial use only - as long as the original image is attributed to you, the copyright owner of the image. Derivative versions are not allowed, only the original version of your image may be redistributed.

Click here to read more about this licence


Once you choose the type of license and the wording for the full and short copyright notice, these will be saved to a cookie on your computer and will become the defaults for any additional photos that you upload. The fields in this section include:

  1. Full copyright notice to display below your photo (Full photo)
  2. Short copyright notice (Gallery pages)
  3. Copyright URL (link to your webpage, optional): - please be sure this is a valid link.

Approval Process

Photographs will go through an approval process so they may not immediately be added to your gallery. Multiple examples of the same or similar samples are likely to be deleted (please pick the best photograph that you want to include). Since all the persons reviewing photographs are volunteers, it may take some time before the reviewer has the time to look at the photograph. Most simple photos will be approved within a week, but some more difficult photos may take longer.

When moderators (who are mostly human) are approving photos, they tend to act most quickly on the ones that are easiest to judge, so a good quality photo of a species that is easy to identify is likely to be approved immediately. A poorer quality photo, of a species that is hard to visually identify, with no information in the caption about how it was identified or who identified it, is likely to sit around for a much longer time, while each moderator hopes someone else will take care of it.

So, especially in the case of the more difficult species, the more information you include in the caption, the more likely it is to be handled rapidly. If your photo caption only includes information about your photographic equipment, and nothing about the source of the specimen or the methods used to ID it, thereby providing us with no way to judge its reliability, it might sit around for a while in the "waiting to be approved" list.

For everyone who uploads photos you may now get an automatic email from the editorial team if we feel there are any problems with your photo. If your email address is out of date, or mindat emails get routed to your spam folder, you can view which photos have questions. You can view these photos from your home page photo gallery under "questioned photos".

The email will list which areas of concern we have about the photo, these can be items such as:

  • "Your photo is too small"
  • "Your photo is not clear/out of focus"
  • "Your photo is too dark"
  • "Your photo shows compression artifacts, is too highly compressed"
  • "Please make a daylight color balance correction to your image. It is too yellow or red."
  • "Your photo has an ugly background"
  • "Your photo has too much background - please crop"
  • "Your photo does not adequately display the mineral(s) in question"
  • "Your photo might not be the minerals you said it is"
  • "Your photo might not be from the location you said it is"
  • "The location you have specified is not accurate enough"
  • "Locality is not in database - please add the locality and change the locality for the photograph."
  • "You have not specified a size or a scale for the photo"
  • "You have not identified which part of the photograph shows the mineral(s) in question"
  • "The description is inadequate"
  • "You have described the crystallography of your specimen incorrectly"
  • "There are technical errors with your description - please read the detailed comments carefully"
  • "Your photo is not properly categorized"
  • "Your photo is too similar to another photograph of this specimen"
  • "Your photo is not unique or distinct enough compared to other photographs of specimens from this location"

It is entirely down to the judgement of the editor approving your photograph to decide whether your photo fails in any of these ways, and whether this justifies blocking approval of the photo.

In some cases, such as missing description, you can edit this information yourself and let us know so we can re-evaluate your photo, in other cases you may need to delete the photograph and re-upload it.

We are happy to try to help in any way if you feel you want to contribute but you can't quite get your photos good enough to be of an acceptable quality.

In all cases, if we have no response back from you, or if we feel that it is necessary for the sake of accuracy, we may in some cases delete photographs or edit descriptions/mineral names/localities ourselves to give a more accurate description.

We will, over time, be going through all photos previously posted to the site, and we will be raising such issues with you directly if we feel your photos need improvement.

Thank you for your support, and please don't take these reports as (too serious) criticism, we want to help everyone show their collection to the best.


Preparing your photographs for upload Managing your Photo Gallery